Skip to content
Mavecure

Services/ Service 02 · Documents and filings

Filings the system prepares and a person approves.

AI reads the documents, rules cross-check the data and the system fills in the forms. Your team reviews the complete file and approves it before it's submitted.

  • Retorna by Valio

    18

    cross-checks per vehicle before filing with the DIAN

  • Toperty

    ≈ 200

    variables in every contract, generated in seconds

  • EKI Movilidad

    ≈ 250

    UPME certificate cases in the first 4 weeks

01What it solves

“Someone puts every filing together by hand.”

Every file is put together by hand, one document at a time.

Someone receives the paperwork, reads it, copies the data into a form, checks that everything matches and chases what's missing. Mistakes surface when the agency sends the filing back. We build systems that read the documents, cross-check them and generate the forms, and leave the decision to file with a person.

Fig. 01 — Every filing, a file

02How we do it

From loose documents to a filing ready to submit.

  1. 01

    We map the filing

    Which documents come in, what data each one holds, what the agency requires and where people get it wrong today.

  2. 02

    We write the checks as rules

    Every cross-check between documents becomes a rule anyone can audit. At Retorna by Valio there are 18 per vehicle.

  3. 03

    AI reads, the system generates

    AI reads the documents and pulls out the data. The system generates forms and contracts from data that's already been checked.

  4. 04

    A person approves before filing

    Nothing goes to an agency until someone on your team has reviewed the file and approved it.

03Work

Filings that already run this way.

VAT refunds with the DIAN, UPME certificates, contracts and payment receipts.

04Questions

What people ask us about documents and filings.

That's what the checks are for. We design them so that if a piece of data doesn't match the other documents, the case stops and goes to a person with the reason flagged. At Retorna by Valio, every vehicle goes through 18 cross-checks before it reaches approval.

No. A person on your team approves every file before it's submitted to the agency. The system prepares; the decision is yours.

Yes. The system generates the official forms the filing requires, like the DIAN VAT refund forms at Retorna by Valio. And automated tests back it up: Retorna has more than 1,500.

It depends on the filing and how many documents it involves; we size it during the diagnostic. For reference, EKI Movilidad's platform handled about 250 cases in its first four weeks.

Which filing does your team still put together by hand?

Tell us which documents come in, what has to be filled out and for which agency. We'll tell you what the system can prepare and where a person should approve.

Book a diagnostic